Operations for growing marketing agencies
Grow your agency without everything running through you.
I’m Sapir, a hands-on head of operations. I join growing agencies part-time and build the systems, numbers and team rhythm that let you grow without the chaos.
Book a free 30-minute call →30 minutes. No sales pitch. You leave knowing the problem and the fix for it.
The record so far
- $105Mraised and exit value at companies I helped build
- 28companies I helped build from the ground up
- 80people in my largest team
- 45 → 240days of cash runway, one client, before and after
Is growth making your agency harder to run?
That is normal. Most companies grow faster than their operations. It usually sounds like this:
- “Every decision still comes to me.”Your team waits for you, and you work more hours every month.
- “Best month ever. So why is the bank account empty?”Revenue goes up, but the cash does not follow it.
- “We hire, but work does not get faster.”Each new person needs your time. Without clear roles, more people means more confusion.
- “I do not know our real margin.”You only learn which clients make money after the month is closed.
- $4,200a month in hidden costs at a 25-person agency. That is $50,400 a year.
- $150Ktied up in unpaid invoices when $100K of monthly revenue sits on 45-day terms.
- 71 daysof cash at an agency that felt comfortable with $90K in the bank.
Real client results. They repeat every month, and they get more expensive with every new hire.
A hands-on head of operations, without the full-time hire
I do not hand you a report and leave. I work inside your team and build what is missing, until the company runs without you in every detail.
You approve every decisionClear owners decideNumbers arrive after the month endsNumbers arrive every weekWork lives in people’s headsWork lives in one systemNew hires add confusionNew hires add speed
Fractional Head of Operations
$5,000/mo
End it any time.
- Clear owners. One person decides in each area, so decisions stop waiting for you.
- A weekly rhythm. Short meetings, clear priorities, and problems seen early.
- Numbers you can trust. Cash, runway and margin per client, updated every week.
- Processes written down. Onboarding, delivery and handovers work the same way every time.
- Routines automated. Repeating work runs by itself, inside the tools you already use. Your team gets hours back and the friction goes.
- The first call is free. 30 minutes, no preparation.
- You keep the answer. You leave knowing the problem and the fix for it, whether or not we work together.
- Little effort from you. I do the work alongside your team. You approve.
- Targets in writing. We agree them before I start. If I miss one, I keep working on it at no charge until it’s hit.
We talk for 30 minutes
You tell me where growth hurts. I name the problem and how I’d fix it.
You get a full written plan
What I’ll build, in what order, the targets and one flat monthly price.
I fix it, then hand it over
I build the systems with your team and run them until they work. Biggest problem first. Then your team owns them.
Not ready for a call? Start with the free tools.
What this looks like in real companies
No adjectives. Results from companies I’ve built, run or fixed.
- $500Kin revenue in the first quarter of my own agency
- 50%revenue increase from partnerships alone
- 2acquisitions of companies where I led operations
- $50,400a year in hidden costs found at a 25-person agency
Finance, sales, marketing, operations, founder
I’ve held all five seats, so I see the whole business, not one department.
Seat 01
Finance
CFO at a marketing agency serving Shopify brands. Found the cash the business already had, and put it to work.
Seat 02
Sales
Built the pipeline, negotiated the terms and closed the deals.
Seat 03
Marketing
Rebuilt a marketing engine from lead capture to follow-up. Separately, launched 15 projects, each with its own community.
Seat 04
Operations
Hired about 80 people in a single year. Cut bookkeeping, payroll, onboarding and training from days to hours.
Seat 05
Founder
Solo founder once, co-founder twice. Every decision, every bill, one bank balance.
Want results like these in your business? Book a free 30-minute call →
Tools for founders who want to grow
Not ready for a call? Start here. Each one solves a single problem.
- Runway calculatorHow many days of cash do you have? Two numbers in, one answer out.Live
- 3-Number Health CheckThree numbers that show whether your growth is safe to fund.Soon
- Subscription Leak FinderFind the charges nobody uses, and put that cash back into growth.Soon
- Cash Flow Management 101Free guide. Why profitable companies still run short.Soon
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I’m Sapir. I run operations so founders can grow.
I work with marketing agencies as a fractional head of operations, remotely and primarily in English. I have 10+ years across finance, a venture studio and e-commerce.
Finance
Where it started. Numbers first.
Venture studio
Startups in tech, fintech, proptech and Web3. Project manager, business developer, COO, co-founder.
E-commerce
Founder. CFO at a marketing agency for Shopify brands. Head of Compliance at a fintech.
A non-linear career is the advantage. The same problems look different from each seat, and most growth problems sit between two of them.
I’m a nomad and I work alone. Your business gets me, not a team of juniors.
🇦🇷 🇦🇹 🇧🇪 🇧🇦 🇧🇬 🇰🇭 🇨🇱 🇨🇳 🇨🇴 🇭🇷 🇨🇼 🇨🇾 🇨🇿 🇩🇰 🇪🇬 🇫🇷 🇩🇪 🇬🇷 🇭🇺 🇮🇸 🇮🇱 🇮🇹 🇯🇵 🇱🇦 🇱🇻 🇱🇹 🇲🇽 🇳🇱 🇵🇸 🇵🇱 🇵🇹 🇸🇬 🇸🇮 🇰🇷 🇪🇸 🇸🇪 🇨🇭 🇹🇼 🇹🇭 🇺🇦 🇬🇧 🇺🇸 🇻🇪 🇻🇳
All 44 countries, as a list
Lived in: Israel, Ukraine, France, Colombia, Thailand, Portugal. Visited: Argentina, Austria, Belgium, Bosnia and Herzegovina, Bulgaria, Cambodia, Chile, China, Colombia, Croatia, Curaçao, Cyprus, Czechia, Denmark, Egypt, France, Germany, Greece, Hungary, Iceland, Israel, Italy, Japan, Laos, Latvia, Lithuania, Mexico, Netherlands, Palestine, Poland, Portugal, Singapore, Slovenia, South Korea, Spain, Sweden, Switzerland, Taiwan, Thailand, Ukraine, UK, USA (California, New York), Venezuela, Vietnam.
Map data: Natural Earth, public domain.
You work with me directly. Book a free 30-minute call →
Questions founders ask before booking
What does a fractional head of operations do?
A fractional head of operations builds the systems and processes your business can run on by itself, then puts them in place with your team. You get senior operations leadership without a full-time salary, benefits, the headaches of hiring or a long-term commitment. You can end it at any time, no questions asked.
Why hire a person when AI can do this?
AI is one of the tools I use, and I set it up for you wherever it saves time. But a tool does not decide which problem to fix first, get a team to change how it works, or answer for the result. I do. You get the automation and someone who owns the outcome.
How is this different from hiring a consultant?
A consultant gives advice. I do the work. I join your team, build the systems with them, and run those systems until they hold.
Is this right for a marketing agency?
Yes. Agencies are where I do my best work. I was CFO at a marketing agency for Shopify brands, where I recovered about $35K from bookkeeping mistakes alone.
Do you work with startups too?
Yes. Startups are home ground for me. I’ve been a solo founder once and a co-founder twice, and I was COO at a venture studio building startups in tech, fintech, proptech and Web3. In total I’ve helped build 28 companies from the ground up.
What happens on the 30-minute call?
You tell me where growth hurts. I ask a few questions and tell you the first thing I would fix. After the call you get a full written plan: what I would fix, in what order, the targets and the price. It is yours to keep whether or not we work together. No preparation needed.
How fast will I see results?
The first finds usually come early. At one 25-person agency, $50,400 a year in hidden costs was found in the first week of the audit. One client’s cash runway went from 45 to 240 days.
What does it cost?
$5,000 a month, flat. One price for the whole package, with the scope agreed in writing first. No days or hours to count. It runs month to month, and you can end it at any time.
Do we have to change the tools we already use?
No. I work inside the tools your team already uses and connect them to each other where that helps. Nothing gets replaced just because I prefer something else.
Is there a guarantee?
Yes. We agree the targets in writing before I start. If I miss one, I keep working on it at no charge until it is hit.
I’m not ready to hire anyone. What can I do now?
Start with the free tools on this page. The runway calculator takes a minute and tells you how many days of cash you have.
Where are you based, and who will I work with?
I work remotely, primarily in English, from wherever I am. You work with me directly.
Find your biggest operations problem in one call
Tell me where growth hurts. I will tell you what I would fix first, even if we never work together. Free, 30 minutes.
Book a free 30-minute call →I work alone, so I take on only a few clients at a time.